The CBSE School Approval Process: Understanding The Requirements And Regulations

The CBSE School Approval Process Understanding The Requirements And Regulations

Getting CBSE Affiliation is not easy in India, as you must follow various rules and regulations. As per data, most of the newly opened schools in India are applying for the Central Board Of Secondary Education as they are considered the best Board that provides quality education with the best curriculum. They have the best record and are considered the best Board to study in India.


A school can avail of three different affiliation processes that are provided by the Central Board Of Secondary Education is Provisional, Temporary and Permanent, which a school can choose by registering online. The schools who are about to apply for Central Board of Secondary Education affiliation have to abide by the 10 + 2 system of the curriculum of study and have to follow a variety of compliance. In addition, they need to have a proper understanding of the requisites being suggested or laid down by the Board of CBSE.


The process of obtaining affiliation is troublesome, and in case of any issues and disputes, the affiliation process gets much delayed and can even get canceled. CBSE affiliation seems daunting, but it proves beneficial if all the procedures, documentation and requirements are properly done. Here in this article, we will provide a detailed guide to the approval process and to know how to get permission to start CBSE school. So, let us get started with the documentation procedure.


For Affiliation to the Central Board Of Education, A School Needs to Be Established As Any Entity, Such As:-


  • Companies Act, 2013, In which Your Company Needs To Be An Register Company under the 8th Section
  • Registered Trust or Society
  • Statutory Body
  • Public Sector Undertaking (PSU)
  • Autonomous Body
  • Government Department/Ministry
  • Local Body

Documentation required for CBSE School Approval

Here we have provided a detailed guide to the documentation process and the documents required for affiliation.

  • A No Objection Certificate is essential from the State Government.
  • A Letter of Recognition from the District Education Officer is the mandate
  • Documents of Land Ownership are required from the Authorities
  • Registration letter under the name of the trust/society/foundation
  • An Affidavit is necessary that states Non-Proprietary character
  • A certificate of Land Registration 
  • A salary proof which is paid through ECS Documentary 
  • Certificate of financial status 
  • Images of the infrastructure in detailed specification
  • Salary certificate of the staff by DEO
  • Certificate of EPF deduction
  • Complete the Last three years’ Audited Balance Sheet prepared by CA
  • Essential Safety certificates should be issued by Govt. authority
  • A complete lease of requisite land or Ownership in the name of the school

The Process Of Securing Affiliation


  • First, you must visit the Central Board of Secondary Education Affiliation Website, and there you will get the electronic application form you need to fill out. But it is advisable to read all the rules and follow the complete instructions and all the procedures carefully before filling out the form.
  • Then you will be required to click on the type of school registered under an affiliation and make sure that the school fulfills all the eligibility criteria to secure the Central Board of Secondary Education affiliation.
  • A dialogue box requesting payment will appear next. Pay the Requisite Fee per the norms of CBSE and upload all the necessary documents and other important information.
  • Then agree with the Bye-Laws provided and meet the necessary compliance to ensure the process is carried out successfully.

Necessary Compliances


  • With the required relevant provision in the Education Act, the school should take a CBSE Affiliation Number to register it under the Central Board of Secondary Education entity.
  • As per the CBSE Bylaws, the school must maintain a management committee to fulfill the requirement of the land act regulated by government Affiliation Bye-Laws. 
  • The school must produce a State Government Recognition Certificate and a ‘No Objection Certificate’ from the Education Department of the concerned State.
  • Suppose you are applying on the online portal for CBSE affiliation. In that case, the school should attach two mandate documents from the District Education Administration and another Self Affidavit that can approve your Code of CBSE Affiliation.
  • All required documents are to be uploaded at the time of application and should be either in English or Hindi.
  • The certificates and performances to be uploaded should be within the given size limit, and you must ensure that before uploading them to the online portal.
  • The school must have a Letter of Intent as a part of a satisfactory inspection report by the Board to the applicant for getting a CBSE School Affiliation.


What Are The Procedure To Open CBSE School?

The awareness of the importance of education necessitates the demand for new schools. Nowadays, schools offer many facilities so that a parent can choose the best interests of their child. The school’s affiliation with different boards, like the State Board, CBSE, ICSE, or the IB, is the first criterion that every parent looks for. The standard of education depends on the quality of the faculty, the infrastructure, and the teaching methodology adopted by the institution. 

The question that comes to mind about the decision regarding the new school opening procedure is whether the school should be owned or should it be a franchisee school. Shri Educare is one of the leading school consultants who will take you through the process and guide you on starting your business in the education industry. They provide the details about the different boards’ bye-laws and clearly explain how a school can get affiliation from the respective board. 

The boards guide the schools in matters of the land required for primary school, the number of teachers, the educational qualifications of the educators, the room sizes, the library & Science lab requirements, and many other things required to open CBSE school or ICSE school in India. 

Here is a list to brief you about what you need for the New School opening. 


  • The first & foremost is education and co-curricular activities focusing on delivering quality education.


  • Then comes an architectural layout to create learning spaces.


  • Next is a trained and efficient team of educators who can provide the best knowledge.


  • Then you should hire efficient consultants with the expertise to set up systems like HR, IT, Admin, Finance & Operations.


  • An academic team should be experts in curriculum, pedagogy, and contemporary practices.


  • The new school should have teaching and operations processes according to the Standard Operating Procedures.


  • To Open a CBSE School, one needs a Comprehensive marketing plan and competitive understanding of the environment, and a value-based curriculum designed for young learners who can be successful in life.

New School Opening Procedures: 

Opening a new school, whether a CBSE, ICSE, or IB Board, requires a study of the laws and the by-laws. There are many requirements; first, a Trust or Society has to be registered. Then suitable land should be bought as per specifications given in the bye-laws.

The land should be bought for Educational purposes and must be approved by a competent authority. A building plan following the specifications will be the next step toward opening a CBSE school. When the building is ready, furniture and fixtures are set in place. At last, the recruitment of the Principal, educators, admin staff, and other staff is then completed. 

How To Get Permission To Start CBSE School? 

You must ensure the specific land & infrastructure requirements when getting permission to start a CBSE school. The documents and requirements must comply with the CBSE regulations. 

CBSE School Franchise 

Having a CBSE school franchise is one of the most lucrative prospects in the education sector. Those planning to open a new school look forward to the best education available franchise. Buying a franchise from a reputed brand has benefits over competitors. The brand’s reputation will get more students admitted to your school conveniently.

Parents rely on the brand name and trust the curriculum and come forward to take admission. Opening a school with a franchise will give you the advantage of an already tried and tested business opportunity model. Investing in a good Franchisee will save both your money and time. So you need to have an efficient team of consultants who can help you start an ideal school. The team provides all the necessary support required to start a new school, which involves creating budgets, HR policies, marketing, and so forth. 


One such educational consultant is Shri Educare, which provides end-to-end consultancy services for schools in India and abroad. If you have the required capital and land, you can collaborate with a good franchisor for a lucrative business investment. If you want to open a value-based and progressive school, you can connect with Shri Educare. Expert advice is always important in terms of planning and executing the same. 

Hiring an experienced consultant makes it effective for you because it is a flexible and cost economical option which helps in proper execution. The dedicated and learned professionals from the Shre Educare ensure that you are continuously guided with every intricacy involved in starting a new school or investing in a Franchise. They have a team of academic experts, designers, and a business developer who strives to give the best to their clients for phenomenal growth.

Synopsis of Kahoot Workshop held on May 19

Shri Educator Ms. Gurpreet Kaur conducted a webinar on Gamify your classroom with Kahoot for the facilitators of TSUS Palava on May 19, 2020. The teachers were introduced to the concept of Gamification of Learning and were trained on the Kahoot platform to create and conduct educational quiz games for both synchronous and asynchronous teaching.

Teaching in a pandemic – Day 1 report

Shri Parvarish

Day: 14.05.2020, Thursday
Timing: 10:30 am to 11:30 am (IST)
No. of registrations: 72
No. of attendees: 60
Theme of the day: Self-awareness and mindfulness

It is a 3-hour workshop spread over the course of 3 days and aimed at helping
teachers cope with and help their students cope better with the COVID-19 crisis and resulting lockdown.

It was specifically intended for the teachers at GIS, but a few teachers from TSUS Hyderabad were also included upon special request from the school.
The first day focused on self-awareness and mindfulness in teachers. It was
facilitated by Ms. Sapna Yadav & Ms. Nishigandha Date from the IP Ops team.

Activities like mindfulness-based sensory grounding, emotional check-in using Padlet and discussions were conducted. Certain strategies from Cognitive Behavioural Therapy (CBT) were shared with the teachers for their own self-care as well as to use in the online classroom.

The overall response received from the participants was positive.

Feeling in a pandemic

Webinar synopsis – Programming with Scratch

Shri Educator Ms Gurpreet Kaur conducted a webinar on Programming with Scratch for ICT facilitators of SEL schools on May 14 2020. The teachers were introduced to the different categories of blocks and were also empowered to create simple games using the different blocks.

Session on Collaborative Learning Environment using Microsoft Teams to Engage with Students

SEL conducted with our School teachers on “Collaborative learning environment with Class Teams” using Microsoft Teams to engage students with virtual face-to-face connections and activities.

Target Group:  Teachers

 Session Details: Friday,24th April to 2020, At 2:30 PM to 3:30 PM::

 Classroom with Microsoft Teams

  •  All About Teams
  • Working with Students
  • Assignment Submission, status update and Feedback

 Insight of the session:

Not all heroes wear capes

Stories of people hoarding stocks and emptying supermarket shelves can paint a gloomy picture of the current crisis. At the same time, there are acts of kindness in the midst of this crisis that are inspiring many people.

Here is an inspirational and heartwarming story of another hero, Rishi Ram, who works at Shri Educare Ltd. (SEL), an education consultancy company set up under the vision of our Chairman, Mr. Arun Bharat Ram.

Rishi has been working selflessly to help those in need. He and his family is distributing food and dry ration to forty families every day, in and around their locality in Dwarka, New Delhi. His friends and colleagues from SEL have also contributed to support him in this noble endeavor.

Further, by working closely with the local police officials, Rishi ensures social distancing is maintained as per the prescribed guidelines.

Upon being asked what inspired him, Rishi said that he decided to do his part. He started by distributing ten packets of food daily and then with help from his friends and colleagues, he increased it to forty. He went on to say that, he has never experienced the ‘power of unity’ to the degree that he did during this time of crisis.

At a difficult time like this, good intent is all that we need!

We are overwhelmed by Rishi’s compassion and can only say ‘thank you’ to him for being a true hero!

We Are In This Together

STEAM Conclave organized by Shri Educare Limited

Today, the sun shone a little differently at The Shriram Millennium School, Gurugram. This was because a scientist who nurtures innovation graced the school during the STEAM Conclave organized by ShrI Educare Limited at the school’s campus. This esteemed guest of honour at the event was none other than Mr. Sonam Wangchuk, the real life Phunsukh Wangdu!

Questioning the relevance and meaningfulness of an education system that failed almost a 100% of its students in a region, he realized that it was not the students who were “failures” but the education system that had failed! This gave rise to his motivation to found SECMOL – the Students’ Educational and Cultural Movement of Ladakh, which aims to make education meaningful, fun and practical.

His students run the school themselves, holding parliamentary sessions to brain storm, tend nurseries to grow produce for their kitchens, use germ theory for jam making and preservation, design their buildings (for school and living quarters) by studying the movement of the Earth and the direction of the Sun’s rays at different times of the year.

A great advocate of sustainable living, he believes in using natural resources such as wind, water and the sun, to generate power. From here was born the innovative idea of preserving winter water by freezing it into what he calls “Ice Stupas” and using them for irrigation during the dry summer months.

Brief thought the session was, the delegates and guests in the audience were enthralled and enriched with new ideas. We now look forward to being part of his worldwide movement #livesimply which kicks off with the support of UN on the 15th of December at the Siri Fort Auditorium, New Delhi.

SHRI PARVARISH” The ABC of Parenting from The Heart “C” – Communicate

Shri Parvarish

The most important thing in communication, is hearing what isn’t said.” – Peter Drucher 

And that is what this segment of ‘SHRI PARVARISH’ is all about – Communication.

Although children today are more articulate and expressive, they don’t always open up about what is really bothering them, irrespective of their age – toddlers, preschoolers, juniors, teens or tweens.

Knowing specific things about your child’s anxieties, fears and worries, equips you with the ability to initiate a conversation and channel it gently and subtly towards a more open and stress free discussion.

Your child may begin a conversation by saying just a few words or phrases, they are testing you to see if you are really listening and are truly concerned, before they open up and tell the whole story. Communication is about both ‘listening’ and

‘talking’. One without the other is meaningless.

To open up channels of communication with your child, follow a few conscious, and yet simple steps:

Give him/her your 100% attention – This means you set aside what you are

doing and listen with complete attention. We call this “Listening Bodies”. Your body language, eye contact and encouraging expression will give your child the confidence to share feelings, emotions and thoughts.

Respond verbally – Just nodding your head mechanically is not enough. Respond with words and phrases such as “And then what happened?” “How did you feel when he said that?” “Oh, dear, how terrible!”, “Oooh! How wonderful! You must have been thrilled to hear that.” And so on……

Do not interrupt – Allow your child to complete the story. Intersperse with questions or verbal responses, but do not interrupt with comments or advice. Even when they tend to ramble (this is probably because coming right to the point is sometimes difficult), do not rush them by completing their sentences with words of your own. Let them take their time to arrive at the core of the issue that is causing them worry. Your patient listening will help your child know that he/she is heard and show them that you are interested in their whole story. It will also help him/her sequence his/her thoughts and express them better.

Be there for your children when they want to talk – Children have specific times when they are most talkative. It varies with each child. Sometimes it is bedtime, sometimes it is at breakfast, or dinner time, sometimes it is when they are in the car while on their way to school. Optimise this time by striking a conversation with them. The topic could be anything, something that interests him/her, or something you see on the road, or about an incident from your own day at work. Remember, when you initiate a conversation, it should be about what you are thinking, feeling or seeing. Don’t initiate a conversation with probing questions. It will make the child feel as if it is the beginning of an inquisition.

Acknowledge what they are saying – Listen to their point of view even if you disagree with it. Let them finish talking before you respond with your point of view. Repeat what you heard them say to ensure that you have understood. This also gives the child the assurance that you have been listening carefully. Ask to clarify that what you heard and what they said are the same.

Don’t raise your voice, strengthen your argument – When you are in disagreement with what your child is saying or asking for, respond in a way that they will hear and understand. Don’t sound angry or defensive, soften your tone and response. Acknowledge that you do not agree with what your child is saying, and you understand that your child too probably does not agree with what you are saying or suggesting. Instead of arguing about “who” is right and “who” is wrong, speak about “what” you think is right or wrong.

Encourage your child to do the same. Lok at the problem or issue being discussed. This is not a power struggle, it is a discussion.

Recognise your triggers and those of your child – Often we react during situations and conversations, rather than responding. Make an effort to identify what triggers your reaction. Recognise them so that you are aware and conscious of them. These triggers would vary from situation to situation. Some of the common triggers that cause you to react come from your own feelings, such as fear, anger, guilt, helplessness, inadequacy, etc. Be conscious of your emotions when communicating with your child. Parent from your principles, rather than your fears. Reflecting for a moment before responding will enable you to check if it is triggered reaction or a thoughtful response.

“Communication must be HOT. That is Honest, Open and Two-Way.”

– Dan Oswald.

Studies have shown that effective communication is a result of a combination of words (7%), tone of voice (38%) and body language (55%). Notice how body language has the maximum impact on effective communication?

Therefore, it is important that during any communication (when your child is talking to you, or you are talking to the child, or both of you are talking to each other) you make eye contact. Be aware of your gestures and posture, as they send out non-verbal signals to the listener. These non-verbal signals could make or break effective communication.

Be conscious of your emotions. Be calm and focused, so that communication is not diluted or distracted. Vary your tone of voice and pitch to ensure that the conversation is non-threatening or and encouraging. Ensure that neither your tone of voice nor your pitch is anxious, irritated, threatening or intimidating.

Don’t monopolise the conversation. Encourage your child to speak and respond. If your child is struggling to frame the sentences or sounds confused, prompt using subtle words and phrases, rather than abrupt probing questions.

Knowing what causes barriers for effective communication is as important as knowing what enables effective communication. Some of the most common barriers are: preconceived perceptions, one’s own emotions, snap judgements, closed questions and words, passive or distracted listening, endless rambling, lack of empathy, over use of abstract examples and assumptions, interruptions and interference. Avoid these to achieve effectiveness and to open and strengthen channels of communication with your children.

In conclusion, conversation is an art, they say. Well, so is communication. Especially communication with one’s child. Hence, to ensure that communication is effective, a conscious effort by both listener and speaker would be required. And for this, one needs to –

Listen more than talk, Think before talking,

Speak calmly or not speak at all, Ask open ended questions,

Respond, rather than react.

“The effectiveness of communication is not defined by the communication. It is defined by the response.” – Milton Erikson


Contributed by Neethi Srikumar, AVP – Operations Shri Educare Limited

(For more tips on ‘Positive Parenting’, please write to