“India has the potential and the caliber to sustain the global needs with its talent, what it requires only is the right mode of shaping and nurturing the talents and the skills.”
A school is a platform which offers a plethora of opportunities to talent and skills and helps the young learners to speak and voice out their skills efficiently.
With this post I want to draw your attention towards the steps involved in starting a school in India, so let’s read ahead…
You would be surprised to know that as per Indian laws, private organizations cannot open schools in India, just to ensure education does not happen solely for profit.
The schools in India must be in accordance with the Societies Act of 1860 or by a trust that has been organized as per the Public Trust Act of individual states.
A private entity willing to set up a school in India can also set up a company as prescribed by Section 8 of the Companies Act 2013.
To build an educational institute school’s governing body must attain a NOC from the concerned state’s Department of Education.
On the other hand, the purchase of land from the government- for the school- will require to procure a no-objection certificate referred to as the Essentiality Certificate (EC)- which is an essential document certifying the requirement of a institute in the particular zone, and must take it from the concerned state’s Department of Education.
The Department of Education (DOE) has the authority to take the decision for a school in a particular zone.
The construction must commence within 3 years of obtaining the certificate, failing to which the society has to apply for renewal. The society needs to obtain a “letter of sponsorship” from the DoE.
he affiliation for the school requires the Online application, which can be further submitted for the :
- Approval of Middle Class Syllabus/Affiliation or Switch Over upto Secondary level/ Upgradation or Switch Over to Senior Secondary level
- Additional Subjects, applicable in case of already CBSE affiliated Senior Secondary schools.
- Extension of Provisional Affiliation in case of already CBSE affiliated school upto Secondary / Senior Secondary level.
- For non switch over cases, a school has to first affiliate itself with CBSE upto Secondary stage and run class IX for a minimum period of one year then applying for Upgradation to Senior Secondary level.
- Affiliation fee has to be deposited by online banking/ debit card/credit card/NEFT.
- Last date for submission of application is 30th June, of the year in which class VII, IX, XI is proposed to be started.
- The classes must not be started without prior affiliation with the Board.
- For the Extension cases, the schools who have missed the deadline last year can apply this year with late fee.
- For schools (applying late) who submit their application in January the late fees is Rs 20000, however from 1 February the late fee will be Rs 100000.
Once this application is submitted, then an inspection committee comes to conducting the detailed inspection matching the norms and condition, and on being satisfied with the facilities school affiliation is granted.
Documents And Licenses Required
Undeniably in India law takes its place when a school comes into existence. There must be a Memorandum of Association when society is formed along with a couple of more documents..
- Registration Certificate of Society – Societies Recognition Act, 1860
- Essentiality Certificate DoE
- Certificate of Recognition MCD/ DoE
- Certificate of Upgradation DoE
- Certificate of Affiliation CBSE
- Certificate of MCD MCD
- Affidavit of land purchase
- MCD/Development Authority of the Concerned State
- Site Plan of the Building/Sanctioned Building Plan approved by MCD/DDA
- Building Fitness Certificate MCD
- Health Certificate MCD
- Water Testing Report from the water board
- Completion Certificate DDA
- Duly approved Scheme of Management DoE
- No Loan Certificate against FD issued by the bank
- Permitted Certificate (in case of rented land) Landlord
Documents To Be Submitted
- Memorandum of Association
- Affidavit of society members
- Copy of Reserve Fund for Rs. 2 lakhs from the bank
- An affidavit from management as per Delhi School Education Rules, 1973
- The undertaking of fees and other charges
- List of members of society with full details
- Details of land and building
- Project report of proposed school
- Experience of society/members in the field of education
- Scheme of Management
- Documents regarding ownership of land allotted to the school
- Auditor’s statement of account
- Staff statement as Performa
- Rates of fee and other fund charges
- Enrollment of students
These are the guidelines you have to follow and get your school infra and study pattern as per the needs of the users.
UFFF, too many documents to take care of
I totally concur with you, that eventually there are a number of formalities, clearances, and certifications which must be a part of school opening process, and failing to either document would dump your dream of starting the school forever.
Then what is the solution???
Well, it is advisable to hire services of professional consultancy firm who has the expertise and the comprehensive knowledge/understanding of the subject matter and has a reliable name in the industry, which can be none other than Shri Educare Limited (SEL).
Now you must be wondering that why SEL???
So the very obvious reason suggests that SEL has the required expertise and the exposure of handling the need of the hour and would offer you the impeccable set of advisory/ consultancy services for your school concept.
Also, with Shri Educare Limited you can attain the expertise to set up the value enabled progressive institutions in the educational arena with the right guidance and the suggestions.
Then what are you waiting for???
Get in touch with SEL team today and give the reality wings to your school opening dream.
You can place your queries to Shri Educare Limited at:
+91 124 4529900
How To Start A School In India?
Starting a new school is a life-changing experience that should only be done, after plenty of research and planning. In addition, there is the need for guidance, because the reality is no research can take the place of experience.
Starting a school also requires a deep study of the By-Laws of the Board, the study of the NBA statutes, a study of what the other schools in the neighborhood are offering, a feasibility study, the financial implications, contacts, and licenses with different suppliers and vendors, etc. However, the task is not impossible and with proper guidance, you can open a school successfully.
This need not be so intimidating. We have detailed the procedure to start a school in India for helping the school aspirants in this article.
The private school journey, in terms of establishment, depends on the policies prepared by the Ministry of Human Resource Development and the states’ education department.
School establishment and recognition laws in India are made by both the states and the center but certain points may change from one state to another. The process to start a school is quite direct but it involves several steps and factors which require time and dedicated resources. A set of rules and regulations must be followed to start a school successfully.
Guidelines for opening a school in India are explained below-
- Choose The Type Of The School You Want
A Playschool, Pre- Primary, Primary, Secondary, or K-12 you can choose which one of them you want to open. At this moment, one has to decide how many classes would be there in the starting. After the primary school starts running class V, it can apply for approval for Middle-Class Syllabus from the Central Board of Secondary Education (CBSE) and start class VI to VIII. School owners can also start an ICSE School or an IB school.
Also to any board of education, a primary school is not affiliated with it. It should be recognized by the State/Union Territory Department of Education. In case the school owner starts a school till class VIII or above that, they need to have the affiliation from the state board. In the end, a state board school can apply for secondary or senior secondary affiliation from CBSE, CISCE, IB, or IGCSE.
- Identify The School With A Trust Or Society
To start a school, association with a trust or society is very important. It can be a former society or trust or can be a newly formed society. A trust or society operating a school in India must be registered under the state’s Trust Act or Indian Societies Registration Act 1860. The trust or society thus formed is a non-profit organization. If a company is investing to start a school, it should be registered under section 8 of the Companies Act 2013.
The trust or society must include a ‘School Governing Board’ with 3 officially declared members namely the President, Secretary, and Chairman. Also, the trust has to have a minimum of 3 members to get the registration done. The board additionally has 2 or 3 other members. It is advantageous for these members to have educational or social work credentials. Also, a ‘Memorandum of Association’ must be obtained by the school board from the educational trust.
- Land Required For Opening A School
Land required for opening a school can be purchased or leased. If the school owner already possesses a land, they must get it approved for educational use by Municipal and the Education Department of the concerned state. Different boards have their own land area needs so the minimum size of land needed usually depends upon the type of school and the location.
Before proceeding to procure land for the school, the need for a new school in the given area must be acknowledged by the Department of Education of the state. For this, the department issues an EC i.e. Essential Certificate. The certificate says that the new school is indeed important for the area for which it is suggested and is not useless. This certificate is in fact the NOC for the school construction. Municipal authority’s certification is also required. Other considerations involve the availability of facilities that make it fit for children like drinking water etc.
After acquiring the EC, construction should start within 3 years otherwise the EC expires. As the education sector is recognized by its non–profit facet, the land purchased for the school construction can be obtained from an agency at highly subsidized rates after a letter of sponsorship is obtained from the municipal authority.
- Plan School Architecture
The school building plan must have consent by the State Board and if the plan is to acquire National Board Affiliation, by-laws should be kept in mind. The requirements related to the school architecture involves the number of classrooms, library, offices, assembly hall, lab facilities, auditorium, and area for the playground. Also for the CBSE and ICSE schools, the minimum land area is already specified. The blueprint of the school building and interior should be completed when the application for the State Board affiliation is cleared.
- Vision and Mission of the School
There must be a clearly defined and outlined institutional vision and mission. The guiding approach and the philosophy of the new school are defined in the vision and mission statement clearing the connection of the school in terms of the community from where the students are drawn. The educational outcomes visualized by the school and the curriculum orientation must be clearly described along with the method of assessment of the scholastic development of the students and the school’s efficacy. It is conventional to define the social goals of the private school as an enterprise in the educational sector is seen in terms of its social dimensions.
- Getting Recognition and Affiliation
It is necessary for a new school to have State Board recognition/affiliation. State Board Affiliation is given if the NOC that is used for the land for building the school, for its infrastructure, facilities for children, and staff as suggested, all are in place. After the school starts functioning, an application form can be sent for CBSE Affiliation. The process of applying for affiliation must be in accordance with the by-laws of the board to which the application is sent.
A list of licenses and approvals that are needed with the application can be checked from the State Board’s website. At first, provisional affiliation is given after an inspection is done by the inspection board of the State Board, that visits the school and makes recommendations.
In case any inadequate thing is found in the school, time is granted to fix that thing. In case the affiliation is not granted, a re-application has to be made after a year or more, depending on the State Board policies.
- Recruitment of Principal, Teachers, and Admin Staff –
This is perhaps the most difficult thing than anything while starting a new school– the recruitment of Principal and Teachers. The Education Board of India selects the Principal on the basis of qualifications and experience. The minimum qualification required is Masters in a school-teaching subject with a degree in Education. Experience of at least 5 years is a must in some administrative capacity.
A good Management of school ensures a good quality of education that has high standards in a safe learning environment. Shri Educare managed schools are highly respected for their academic standards, their dedication to quality, and they are healthy and safe school environments.
All schools benefit from being a member of a network of world-class schools overseen by well-trained, highly experienced, committed educators. Shri Educare provides full management of schools in accordance with their efficient comprehensive educational systems and methodologies that cover all areas of school functioning. Their complete services utilize the diversity they have of professional backgrounds and experiences to ensure the sustainability and growth of an educational institution.
PROCESS OF SCHOOL REGISTRATION IN INDIA
If you are planning to start a school in India, what you need to know first is that in each step of opening the school you need to have a license, certificate, or documentation which you need to create and maintain for future use. Getting a License is one of the pivotal things you need to do while you open a school
Opening a school comes with a lot of responsibilities. You need to do paperwork including approval from an education board, physical infrastructure, and the academic and non-academic curriculum which is also required.
Establishing A School
It can be a responsible task while establishing a school in India. Despite this, a lot of people are interested in opening a school in India because of the never-ending demand for quality education. Also, investing time and money in the education sector is a profitable idea. It not only brings you profit but also earns you respect in society.
However, setting up a school is not only constructing the structure in the form of building classrooms and making up the libraries and laboratories, instead, it includes getting permissions and licenses from concerned authorities at various stages.
Further, private individuals cannot set up schools. It starts with the setting up of a trust or a society, with five or six members governing board members.
Registration Of School
The increasing demand for quality elementary education in India has led to the growth of pre-primary and primary schools. The primary schools help to take care of the young minds and prepare them to face the competitive world.
So, if you plan to set up an educational institution then, go for a primary school because investment in this recession-free sector is no doubt a wise decision.
Hence, to ensure the easy and simple functioning of your educational institution, keep in mind the steps mentioned below to get your school registered.
- Setting up a school– First and foremost, form a society or a trust consisting of five or six members with a President, Chairperson, and a Secretary who will keep a check on its operations and get it registered under the Societies Registration Act,1860 or the Indian Trust Act,1882, respectively.
Opening up a school in India involves a lot of legal processes from the very starting. While forming a society or a trust, you should have a Memorandum of Association, a document required almost at every stage later.
- Look For The Land – After the society is registered, the next step is to look for the land. The land could belong to the society/trust or could be purchased from the Government. So, ensure that you obtain the No Objection Certificate (NOC) signed and stamped by the Department of Education which shall verify the school requirements in that area.
There are two ways – first, society or trust has a land of its own. Second, the governing body decides to buy land for the suggested school. Buying land from the government needs permission in the form of an Essentiality Certificate from the Department of Education of the concerned state which verifies the requirement of a school in a particular area.
- Forward It To Land Owing Agencies– Once you obtain the EC, forward it to the concerned land owing agencies like MCD or DDA for allotment of land for the establishment of the school. The EC comes with a condition that construction must begin within three years, failing which the society will have to reapply for the same. Even if a member on the board of a governing body has land that could be used for setting a school, a No Objection Certificate from the Department of Education telling the requirement of a school in that area is needed.
- Start With The Construction Process– Once you get the NOC, submit it to the concerned land authorities of the area, following which you can start with the construction process of the school. The land is allotted to the governing body at subsidized rates which is usually allotted through auction.
- Apply For Recognition– After the construction of the school building is finished, you will have to apply for its recognition. In the case of primary schools, the State government approves the recognition, issued by the municipality.
Once the construction is finished, school authorities need to apply for recognition from the concerned authority. For example, recognition up to fifth class is granted by the municipality, and for sixth to eighth grades, the Department of Education grants recognition. In addition to this, the DoE grants recognition for higher grades as well, but only after a minimum gap of 2 years.
- Follow The Guidelines Of The Board – The school will need to follow the syllabus, books suggested by the affiliating board, and pay specified salaries to the teachers.
Further, you need to acquire certificates for hygiene, water, and completion of the building from the municipality as well. After that, you are free to seek affiliation from CBSE or ICSE Board which implies the school will have to follow the rules and regulations of the Board to which the affiliation is sought to. It means the school will have to follow the rules and regulations of the board it is getting affiliated to.
- Keep The Details Of Land– In addition, you should keep the details of land and building, auditor’s statement, bank statements of the governing entity, and their members for future use. Also, make sure that you acquire consent for hygiene, water, and other basic amenities from the concerned authorities.
To shape your school for a greater future or to decide the kind of program for your new school, you need to understand the detailed affiliation process of all these education boards.
Points To Keep In Mind While Getting Affiliation
Before getting affiliation, schools have to keep the below-mentioned points in mind:
- Get your school recognized by the state education department. CBSE and NWAC accept applications from schools that have a previous recognition certificate of the state department where it is located.
- Get your school associated with either trust or society.
- Make sure you fulfill the physical infrastructure needs of your school. For example, CBSE advises the schools to have land within the range of 1.5 acres to 2 acres depending upon the type of school in terms of the classes taken. However, there is no minimum infrastructure needed in the case of NWAC affiliation. Infrastructure needs are evaluated on a case to case basis. They stress more on academic infrastructure.
- Make sure you hire experienced staff including an experienced principal with fixed salaries as per the state-level pay requirements. Complete architecture and the size of the building, classroom, and library must be approved by the government. Your school must have an Employee Provident Fund and ESIC requirements to be fulfilled.
The fulfillment of these conditions may take time from a couple of months to a year.
Important Documents And Licenses Needed
In India, a lot of legal processes come into the picture with regard to Opening a school. There should be a Memorandum of Association when the school trust or society is being formed. This document proves to be useful at all in the later stages. The owners also need to have a proper project report for their school.
The following details are considered as being important as well-
Name Of License
- Societies Recognition Act, 1860, a Registration Certificate of Society,
- Essentiality Certificate DoE,
- Certificate of Recognition MCD/ DoE,
- Certificate of Upgradation DoE,
- Certificate of Affiliation CBSE,
- Certificate of MCD MCD,
- Affidavit regarding the proper purchase of land and no violation of master plan in the land used,
- MCD/Development Authority of the Concerned State,
- Sanctioned Building Plan approved by MCD/DDA/ Site Plan of the Building,
- Building Fitness Certificate MCD,
- Health Certificate MCD,
- Water Testing Report from the water board of the particular state,
- Completion Certificate DDA,
- Duly approved Scheme of Management DoE,
- Land Use Permitted Certificate (in case of land taken on rent) by the Landlord.
Documents To Be Submitted
Alongside the application for the Essentiality Certificate a fee of Rs. 500/- and a set of documents are to be submitted which are as follows-
- Memorandum of Association,
- Regarding the relationship of society members an Affidavit is required,
- Copy of Reserve Fund for Rs. 2 lakhs from the bank,
- Regarding the proper operation of the school Affidavit is required from the management, as per Delhi School Education Rules, 1973,
- Undertaking regarding fees and other charges,
- Full details with List of members of the society,
- Details of land and building,
- Project report of the proposed school,
- Experience of members/society in the field of education,
- Scheme of Management,
- Documents related to ownership of land given to the school,
- Auditor’s statement of account(s),
- Staff statement as Performa,
- Other fund charges and Rates of fee,
- Enrollment of students.
Though setting up a school is a smooth procedure and it is also a very profitable area to invest in but, if you find that establishing a school and getting it registered is not something that you want to go for then take up a school franchise.
Shri Educare offers you the best franchise opportunities. Association with Shri Educare will ensure 100% support and expertise in establishing and registering the school. So, join the pioneers in the education fraternity and keep all your tension at bay.
Shri Educare offers the best education franchise to convert your dream of opening a school into reality.
Shri Educare provides the brand, the curriculum setup, and marketing strategy amongst other benefits. So, enter the recession-free education sector by getting associated with Shri Educare.